When you provide personal information to Grafton or any of its associated companies, the data controller is Grafton UK Ltd whose registered office is Grafton Asset Research Ltd Studio 4 RVPB John Archer Way London SW18 3SX.
We are registered with the Information commissioner’s office as a data controller Registration number: ZA267630.
Personal data is collected and used to assist in the preparation of family trees to identify heirs to estates and to establish the ownership of unclaimed assets and property along with other estate administration tasks.
Details of the Client's name, address and date of birth may be submitted to a reference agency, and personal data will be processed by and on behalf of Grafton in connection with the Services we provide.
Sources of information
Land Registry search
Information provided by a statutory authority or regulator such as Local Councils
In a publicly available and accessible source e.g. a website, on social media or in a media publication
Asset reunification database service provided by LexisNexis Information Services which utilises many sources of information including Voters Roll and ‘opted in’ marketing lists
To execute, action and draw up a contract with you or to take steps at your request before entering into a contract with you
When it is in our legitimate interests or those of another third party, providing that these interests are not overridden by your own interests and rights
Grafton processes personal information about you, where we or a local authority has a legitimate interest to do so. The purposes include:
You are the proprietor/co-proprietor of a property that is vacant
You are a relative or a next of kin of the proprietor/co-proprietor of a property that is vacant
You are an executor of a deceased estate
You are a beneficiary of an estate/deceased estate
Under the General Data Protection Regulation "sensitive personal data" means information about such matters as health, religious beliefs, political opinions, race or ethnicity, sexual orientation and criminal convictions. We do not usually need to process any data in this category but if the need arose it would not be done without your explicit consent.
Grafton may need to share limited personal information with the following organisations:
Professional and legal advisors
Our clients (e.g. a solicitor, estate administrator, local authorities) for the purposes of their legal duties and obtained from open data sources and/or third parties for the purposes of providing our services to clients (eg, asset reunification subscription services, family history websites).
Grafton will not disclose any personal information about you to any third parties without obtaining your consent.
If we intend to transfer your information outside the EEA (European Economic Area) we will always obtain your consent first.
You have important rights under data protection law. In summary these include:
To be informed about how your information is processed
If we do hold information about you, we will:
- Describe the information we hold and tell you why we are holding it
- Tell you who it could be shared with
To have your data rectified if it is inaccurate, or to have your data deleted
- If you have identified that this is the case, you can ask us to correct or amend any inaccurate or incomplete information by contacting us
- you can also ask to have your data deleted (except if there is a valid lawful reason to retain it)
We will only retain your data for as long as is necessary to complete the work.
It is important that the personal information we hold for you is accurate and up to date. If you would like to review, verify, correct or request the deletion of your personal data or object to the processing of your personal data please contact : email@example.com or write to Data Controller, Grafton Asset Research, Studio 4 RVPB John Archer Way London SW18 3SX.
Grafton does not use your personal information for any marketing purposes.